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Advocare Colon and Rectal Surgical Associates

The Office Manager is responsible for the day-to-day operations of the medical practice to ensure safe, high quality and cost-effective patient care. The Office Manager recruits, hires and oversees the staff and provides supervision, support and evaluation. The Office Manager helps ensure office work flow is managed efficiently and acts as a key link to the central business office. Other duties include overseeing IDX billing and collection functions, addressing patient complaints, overseeing compliance with applicable laws, optimizing the work environment, and using practice data to set goals and improve practice success.

Job Requirements:

  • Bachelor's degree, RN or equivalent management/work experience.
  • Minimum 3-5 years of recent medical office management.
  • Thorough knowledge of medical office operations, medical billing, appointment scheduling and other medical office functions and procedures.
  • Must have excellent interpersonal, communication, and leadership skills.
  • Must possess understanding of practice and business management.
  • Must possess very strong organizational and administrative skills.
  • Must be able to work towards specific goals and objectives and provide recommendations for improvement.

Apply to: www.advocaredoctors.com/opportunities/career-opportunities/physicians-(1)/Practice-Administrator-(2)

Posted: 03-15-19


Certified Medical Assistant

Leading cardiology practice in central NJ seeking enthusiastic individual to join our team of dedicated professionals. Must have CMA certificate or be exam eligible. Must be CPR certified. Cardiology experience preferred but will train. Use of electronic health records preferred. 

Competitive salary. Health, dental, vision, & life insurance benefits and 401k.

Please send resume to [email protected]

Posted: 03/08/19


Office Manager, New Care Center in Voorhees, NJ

Axia Women's Health is the largest integrated Women's Health Care Group in the United States, comprised of over 275 providers, 100 patient care centers, 4 breast health centers, 2 perinatal testing centers, and 2 central laboratories offering a full spectrum of exceptional care in Obstetrics, Gynecology, Fertility, Maternal Fetal Medicine, and Laboratory Services. Our corporate headquarters is in Voorhees, New Jersey. We are currently recruiting a Practice Manager for our New Care Center in Voorhees, NJ.

Position Summary

The Office Manager will report to the Director of Operations and will be responsible for the daily management of a care center consisting of 8 Providers, 5 Physicians and Three Mid levels and two (2) locations. Duties include directing, supervising and coordinating the overall clinical and business operations for the Care Center, participating in the development and administration of policies on clinical and business operations and participating in strategic planning. Must have experience managing a high volume practice.

Position Requirements

  • 4 year degree from an accredited college in business, healthcare or a related field
  • 5+ years of healthcare management
  • Knowledge of electronic billing process and insurance preferred
  • Good organizational and communication skills
  • Supervising Staff total of 28 employees
  • Must have experience with high volume practice with family medicine or pediatrics

Essential Functions

  • Participates in development of long-range strategic plans, governance structure and objectives for practice management.
  • Participates in recruitment and retention of professional and nonprofessional staff.
  • Interprets policies, objectives and operational procedures.
  • Resolves problems related to staffing, utilization of facilities, equipment and supplies for the Center.
  • Evaluates performance and recommends merit increases, promotion, and disciplinary actions.
  • Participates in the evolution and refinement of the quality improvement process at the Center.
  • Looks for new avenues of revenue or improved processes to grow the practice.
  • Ensures patient satisfaction.
  • Supervises and coordinates overall administrative activities for the care center.
  • Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
  • Supervises the maintenance of office equipment, including copier, fax machine, etc.
  • Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
  • Participates as needed in special department projects.
  • Assists in survey compliance, quality assurance and staff development duties, as assigned.
  • Maintains proficiency with computer scheduling system and EHR system.

FULL TIME BENEFITS SUMMARY:

• Medical, Dental, Vision Insurance Options
• Paid Time Off, Paid Holidays, Additional Time Off For Volunteer Work
• Company Paid Life Insurance, Short Term & Long Term Disability
• Flexible Spending Accounts
• Employee Assistance Program
• 401k

Job Type: Full-time

 Apply to: [email protected]

Posted: 02-28-19


Bookkeeper, Bergen County

Medical practice in Bergen County seeking experienced full-time bookkeeper.
Full benefits package including medical, 401k with match and profit sharing, paid time off and Holidays.
The company bookkeeper will report to the Practice Administrator and work in collaboration with the operations manager and billing manager.

Responsibilities:
Include but not limited to:
• Process payroll
• Process Accounts Payable in a timely manner
• Review PO’s & BOL’s to verify all required items were received prior to releasing checks for payment to vendors
• Post journal entries
• Bank and Credit Card Account Reconciliations
• Process and deposit checks at the bank
• Update reports for attendance, vacation days, hours summary
• HRA/HSA, 401k contributions and loans, process new hires & terminations,
• Maintain employee personnel records
• Make quarterly corporate estimated tax payments.
• Provide information to the external accountant who creates the company’s financial statements and year-end tax returns as well as prepare information for quarterly review of records
• Assist management with special projects as required

Qualifications:
• Minimum 5 years of bookkeeping or small business accounting experience
• Experience within the healthcare industry preferred
• Proficient in QuickBooks or other Accounting Software
• Experience in Bank Reconciliations and General Ledger
• Proficiency with Microsoft Outlook, Word, and Excel
• Ability to work in a fast-paced and dynamic environment
• Excellent math, verbal and filing skills
• Must be organized, meticulous, and able to multi-task
• Exceptional written & oral communication skills

Salary commensurate with experience
Job Type: Full-time

Apply to: [email protected]

Posted: 02/08/19


Clinical Staff, Cherry Hill Area

Our spine specialty practice is seeking a full or part time, experienced CMA, LPN, or RN. While all relevant experience will be considered, spine experience is a plus. Travel to satellite offices in Linwood and Brick is required. Please respond with a letter of interest and resume.

Apply to: [email protected]

Posted: 01/18/19


Practice Transformation Coordinator

OVERVIEW
Founded in 1766, the Medical Society of New Jersey’s mission is to promote the betterment of the public health and to safeguard the rights of the practitioners of medicine. MSNJ is dedicated to a healthy New Jersey, working to ensure the sanctity of the physician–patient relationship. In representing all medical disciplines, MSNJ advocates for the rights of patients and physicians alike, for the delivery of the highest quality medical care.

Position Description

  • The Practice Transformation Coordinator will support and report to the Chief of Staff and Chief Executive Officer of Medical Society of New Jersey (MSNJ.) S/he will also act as staff liaison to MSNJ’s 501c3, the Institute of Medicine & Public Health of New Jersey (IOMPHNJ).
  • Institute of Medicine and Public Health of New Jersey: Manage all grant activities for IOMPHNJ such as the New Jersey Healthcare Executive Leadership Academy (NJHELA). Serve as a liaison between the three CEOs of the co-sponsoring organizations – MSNJ, NJ Hospital Association and the NJ Association of Health Plans as well as the academic partner. Provide administrative and technical guidance and support to faculty and staff, seeking outside funding for healthcare related programs. Manage contracts and sub-contracts, as appropriate to the specific grant. Research and interpret relevant regulations, guidelines, and standards, and oversees the processing of contracts and/or grants.
  • OneHealth New Jersey: Provide general support services, including: governing board and committee meetings; coordinating other meetings and related presentations; conducting all sales meetings with potential clients; providing executive level communications with our partners at: hospitals, physician practices and related organizations; demonstrating the HIE platform; drafting bi-monthly news articles; collaborating with KAMMCO Health Solutions staff, and working on special projects as directed.

Required Knowledge, Skills, and Abilities

  • Strong organization and research skills.
  • Ability to perform complex tasks and to prioritize multiple projects.
  • Strong interpersonal and communication skills, both verbal and written.
  • Knowledge of grant funding policies and procedures.
  • Proficient in database management; Microsoft Office Suite; and website content management.

Job Requirements & Qualifications

  • Bachelors in public health, business administration, public policy, political science or related field.
  • Masters preferred (MPH, MHA, MBA, MPA or related field.)
  • Sales experience a plus.
  • At least 2 years of experience in the healthcare industry that is directly related to health information technology and/or medical practice transformation.
  • Must have a valid driver’s license and be willing to travel up to 50%.

Apply To: htttp://www.ziprecruiter.com/job/6658119f

Posted: 01/17/19


Controller

 ID CARE is a medium sized, dynamic, and growing medical group in North and Central New Jersey. We seek an experienced individual who can grow with us. This position requires a significant degree of hands on accounting and financial management, with a strong preference for medical group or hospital experience. There is one direct report - a junior accountant. In addition to the traditional accounting and financial management, this position will provide critical analysis of our business and actionable data to our Management Team and Physician Board.

Position Summary:
The Controller will provide management reporting, analysis, and support to the executive leadership of ID CARE and will provide, enhance, and maintain the day-to-day financial
operations. The Controller will have hands-on fi¡nctional responsibility over accounting and financial reporting, fînancial analysis and management reporting, cash management, accounts payable, payroll, and the financial aspects of grants and research. The Controller will also provide oversight for the accounting services provided to related companies and work closely with outside advisors. The Controller will work closely with department leaders and their staffs, not only to educate regarding financial operations and accounting procedures, but also to explore how the finance / accounting function can support department operations.

Experience:
Must have fîve years of progressive healthcare financial, accounting, and analysis experience. Experience supporting executive level management decisions. Proven ability to create complex spreadsheets, dashboards and maintain databases. Must have analytical skills to convert data to action plans. Proficiency with computerized accounting systems. Practice uses Sage 100.

Educatlon:
Bachelor's degree in finance or accounting required. CPA and / or advanced degree preferred. We offer a competitive salary and benefits package including health insurance, profit sharing and 40lk retirement plans, and paid time off.

Apply to/at: Please send resume and cover letter to [email protected]

Posted: 01/17/19


Medical Receptionist

 Princeton Orthopaedic Associates, the premier provider of orthopaedic services in Central NJ, is seeking reliable, customer focused, energetic individuals to fill open medical receptionist roles in our offices throughout Princeton, Monroe, Hamilton, and Robbinsville NJ.

 The right candidate for this role must have demonstrated experience in providing exemplary customer service in a fast paced, multi-site medical setting.  Full time and part time positions are available.  Full time (40 hours per week) employees are eligible to participate in Princeton Orthopedic Associates’ comprehensive, competitive benefits program. 

 The medical receptionist will be expected to perform the following duties:

JOB RESPONSIBILITIES:

  • Provides top notch customer service to all patients, visitors, families, physicians and staff. Strives to provide 5 star service at every interaction throughout the day.
  • Maintains efficient patient flow through the check in, registration, and check out processes.
  • Utilizes the practice’s patient registration, billing, and electronic medical records systems to update patient information including demographics, insurance, HIPAA forms and financial waivers.
  • Schedules follow up appointments accurately according to practice guidelines
  • Serves as a liaison between patients and medical support staff
  • Informs patients of delay in physician schedules throughout the day.
  • Posts all self pay charges, collects co-pays and outstanding patient balances, provides patients with receipts of payment.
  • Accurately reconciles daily payments. Reconciles billing slips to daily schedule.
  • Opens and closes batches properly, accurately reconciles collections, prepares deposits and documents corrections.

 MINIMUM REQUIREMENTS:

  • Prior customer service experience; medical office setting experience preferred but NOT required
  • Computer / Technology Skills including, but not limited to, Microsoft Office.
  • EDUCATION: High School Diploma or equivalent
  • Ability to maintain a flexible schedule
  • Ability to travel between offices within a defined geographic area

 FULL TIME BENEFITS SUMMARY:

  • Medical Dental Vision Insurance Options
  • Paid Time Off, Paid Holiday Time
  • Voluntary Life Insurance
  • Flexible Spending Accounts
  • 401k / matching contribution

 To Apply, please send your resume to: [email protected]

 Posted: 11/27/18


Certified MA, Cherry Hill Area

Our spine specialty practice is seeking a full or part time, experienced Certified Medical Assistant. While all relevant experience will be considered, spine experience is a plus. Travel to satellite offices in Linwood and Brick is required. Please respond with a letter of interest and resume.

Apply to: [email protected]

Posted: 11/26/18


 Medical Biller

Orthopedic (Spine) practice in the Cherry Hill/Marlton area is seeking an experienced staff biller to join a growing practice. Essential skills are ASC facility billing, spine procedure billing, and AR follow-up. The successful candidate should be organized, detail-oriented, and focused.

Jersey Spine Associates is striving to become the premier destination for total spine care in South Jersey. We offer a competitive benefits package, including subsidized medical insurance, dental, vision, and a generous PTO accrual.

Apply to: [email protected]

Posted: 10/31/18


Medical Billing Coordinator

Immediate openings available. Candidate must have experience in medical billing including payment postings and accounts receivable follow-up. Proficient computer and phone skills necessary. Competitive salary and benefits. 

Candidates should send resume and salary requirements to: [email protected]

Posted: 10/31/18


Office Manager

Bridgewater, NJ

Must have Medical Office experience.

The Office Manager reports to the Director of Operations. Responsible for the performance of Front Desk, Clerical, Technicians, Scribes, and Photographer. Uses administrative skills in business and clinical management to responsibly coordinate the efficient running of the office.

ESSENTIAL FUNCTIONS:

  • Evaluate and organize office operations and procedures to aide in the efficiency of the workflow.
  • Assess staffing needs and schedule office personnel.
  • Staff Supervision
  • Oversee staff time off; e.g. vacations, sick/personal time, etc.
  • Train new employees as necessary.
  • Monitor the accuracy of patient demographics and account data.
  • Demonstrate comprehensive user knowledge of the computer.
  • Conduct regular department and office staff meetings.
  • Document work processes as required.
  • Dispense and reconcile petty cash.
  • Prepare annual employee evaluations.
  • Adhere to federal/state/local regulations (HIPAA, OSHA, etc.).
  • Interact professionally with staff, physicians, patients, and others.
  • Perform other duties as assigned.

REQUIREMENTS:

*Medical Management background in a medical office setting required with at least 2-3 years of experience.

  • Strong organizational and interpersonal skills.
  • Ability to prioritize responsibilities.
  • Adherence to all policies and procedures, including safety, attendance, punctuality and personal appearance.
  • Staff Supervision experience
KNOWLEDGE:
  • Knowledge of organizational policies, procedures and systems.
  • Knowledge of computer systems and applications.
  • Knowledge of medical practices, terminology, and reimbursement policies.
  • Knowledge of HIPAA guidelines, practices/procedures.
  • Knowledge of grammar, spelling, punctuation and sentence structure to answer correspondence and prepare reports.
SKILLS:
  • Skill in planning, organizing, delegating and supervising.
  • Skill in evaluating the effectiveness of existing methods and procedures.
  • Skill in operating a variety of office equipment and computer programs. 
ABILITIES:
  • Ability to read, interpret and apply policies and procedures.
  • Ability to communicate clearly and effectively.
  • Ability to set priorities among multiple requests.
  • Ability to interact with patients, medical and administrative staff, public effectively.

 Apply to: [email protected]

Posted: 10/31/18


Practice Administrator

Job Summary:

  • Seeking to hire an Administrator to lead a busy and dynamic multi-physician, independent orthopedic practice in Englewood, NJ with satellite offices.
  • The Practice Administrator is accountable for the overall management, supervision and development of the practice and ambulatory operations, while assuring the efficiency and stability of the clinical operations in all offices.
  • Leads, supervises and coordinates overall operational and administrative functions to ensure maximum efficiency, high quality patient experiences, and compliance with appropriate regulatory policies. Collaborates with physicians to ensure all operational goals are being achieved.  Administrator will report to the physician owners of the practice. 
  • Previous experience with an independent private practice is strongly preferred. 

Responsibilities:

  • Management of Monthly, Quarterly and Annual Financial Reports and communication with CPA firm for timely and accurate payment of taxes.
  • Knowledge and ongoing management of contracts for employment, leasing and equipment purchases as well as Insurance Payor contracts.
  • Oversees protocols and systems to enable efficient and accurate patient encounters to improve the medical office’s effectiveness and the quality of patient outcomes. 
  • Establishes and maintains effective working relationships with employees, providers, third-party payers, patients, and the public.
  • Develops organizational strategic plans based upon identified needs of patients. Assesses market trends and local needs and guides the development of services.
  • Works within scope to ensure equipment and facilities are safe and clean, medical equipment is operating properly, and the environment of care is adequate. Complies and enforces all HIPAA and information security policies and procedures and reports all suspected cases of breaches of security and confidentiality.
  • Budget preparation by forecasting revenues and expenses. Evaluates budgetary variances and recommends a plan of action to correct unfavorable variances, balance the budget and achieve organizational objectives.
  • Controls operating expenses.
  • Responsible for the hiring and general orientation of staff; provides work direction, assigns schedules, and manages appropriate staffing levels. Monitors and evaluates performance and recommends personnel actions. 
  • Responsible for overseeing revenue cycle management.
  • Provides guidance for growth and expansion to additional locations and assists in recruitment of additional Providers.
  • Establishing and maintaining relationships in the medical community for Marketing and business development relationships.
  • Extensive background working with Payor Contracts, negotiating fee schedules where appropriate.

Required:

  • Minimum 5 years management experience in an ambulatory care setting
  • Bachelor’s degree preferred
  • CMPE preferred
  • Extensive knowledge of the healthcare marketplace, financial analysis, current reimbursement issues, budgets and operational analysis.
  • Knowledge of clinical office procedures, medical practices and terminology.
  • Knowledge and experience with Workers Comp and MVA-PIP payors
  • Experience with EMR system.
  • Ability to set priorities among multiple competing objectives, tasks and initiatives.
  • Excellent verbal and written communication skills.
  • Strong customer service skills.

Apply with a current resume and compensation expectations to:  [email protected].

Posted: 10/22/18


 

Human Resource Manager

Background: 
Established in 1963, The Cardiovascular Care Group provides complete care for patients with vascular disease. With New Jersey offices in Essex, Passaic, Union, Morris, Monmouth and Mercer counties, the Group is able to deliver care in both office-based and hospital settings. The Vein Institute provides comprehensive care to patients with venous disease.

Job Summary:
Reporting to the Chief Operations Officer and Managing Partner, the incumbent is responsible for providing Human Resources services and strategic counsel to ensure a high performance culture.

Major areas include: Recruiting/Staffing, Performance Management & Appraisal, Regulatory Compliance, Employee On-Boarding, Training and Development, Policy Development & Implementation, Employee Relations and Compensation & Benefits Administration.

Key Responsibilities Include:
HR Administration

  • Develop and drive the implementation of an HR strategy that is aligned with the strategic direction and goals of the Group
  • Manage the implementation of HR programs and policies. Monitor administration to established standards and procedures and identify opportunities to integrate best practices and policies. 
  • Drive HR best practices by continually staying abreast and educated on new policies, legislation, programs and practices that will impact the Group; recommend appropriate changes to the Group's HR policies and procedures
  • Maintains accurate and complete personnel records, ensuring compliance with appropriate laws & regulations

Recruitment and Staffing

  • Established hiring practices and procedures and conduct recruiting to ensure a high quality workforce
  • Work with COO and Managing Partner to set long-term staffing goals and strategies

Employee Relations

  • Partner with practice leadership to communicate HR policies, procedures, programs and laws
  • Conduct thorough investigations to ensure appropriate resolution of all employee issues and concerns. Work proactively with management to mitigate future issues.
  • Counsel and coach managers/supervisors with respect to performance and discipline issues
  • Facilitate employee disciplinary and termination process

Compensation & Benefits

  • Conduct competitive market research to ensure relevant pay practices
  • Work closely with Chief Operations Officer to ensure pay practice effectiveness and cost containment
  • Bid out and obtain quality, cost effect employee benefits; ensure regulatory compliance of benefits program
  • Administer employee benefit programs, including employee education, applications and advocacy when necessary

Training & Development

  • Provide necessary education and materials to managers and employees, including workshops, manuals, employee handbooks, etc.
  • Lead implementation of annual performance review & development process; develop program components as needed
  • Ensure up to date job descriptions for all positions

Skills and Experience

  • Minimum five years human resources generalist experience, with at least five in a supervisory capacity
  • Thorough knowledge of laws affecting HR administration
  • Excellent interpersonal and communication skills
  • Strong business acumen and analytic skills; sound judgement and problem solving ability
  • Able to respond flexibly to shifting priorities; ability to manage multiple tasks and meet deadlines
  • Proficient in Microsoft Office Suite

Education

  • BA degree in Human Resources (or related field) or Business Administration required; Master's Degree a plus

Apply to: [email protected]

Posted 10/18/18


SURGICAL SCHEDULER

Spine specialty practice in Marlton is seeking a highly motivated, experienced surgical scheduler. Out of network experience highly desirable. Experience with both hospital and ASC scheduling needed. We offer a competitive compensation package.

Apply to: [email protected]

Posted: 9/19/18


 

BILLING MANAGER

Spine specialty practice in Marlton is seeking a highly motivated, experienced biller. Out of network experience highly desirable. This position requires tenacity and the ability to successfully work AR. The ideal candidate would also have experience interacting with patients. We offer a competitive compensation package.

Apply to: [email protected]

Posted: 9/17/18


Office Staff

Spine specialty practice in South Jersey (Marlton-main office, Linwood, and Brick) is seeking individuals with multiple skills, particularly surgical scheduling, billing (especially out of network), front desk, MA. The ideal candidate is highly motivated, a fast learner, and comfortable doing and completing multiple types of tasks. Both FT and PT opportunities are available. Experience in spine highly desirable.

Apply To: [email protected]

Posted: 9/12/18

 


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