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Practice Manager
Somerset, NJ

The Robert Wood Johnson Physician Enterprise (RWJPE) in Somerset, New Jersey is multi-specialty; multi-site organization associated with the RWJ Barnabas Health System and is committed to delivering the highest quality healthcare in central New Jersey. There are currently over 120 providers practicing at over 45 sites and is continuing to grow.

Robert Wood Johnson Physician Enterprise is looking for an Practice Manager. The Practice Manager oversees the day to day management of all office & clinical activities and staff to ensure that optimal patient care is given in accordance with Robert Wood Johnson Physician Enterprise policies and procedures in a courteous, timely and efficient manner. Performs nursing duties as needed. Is responsible for reporting identified safety issues such as hazardous environment (i.e. damaged floors/walls/ceiling tiles/unsecured areas) and medical errors.

Insure that practice is in compliance is in compliance with all applicable policies, laws and regulations.

Duties and Responsibilities:

  1. Provides administrative support including, but not limited to, the following:   
  • Maintains positive relationships with all customers, employee, physician, patient, visitor and guests.
  • Utilizes a variety of feedback to improve processes and services to meet and exceed customer needs.
  • Uses sound employee relations practices and maintains high levels of visibility and accessibility.
  • Follows through on all customer requests and inquiries in a timely fashion.
  • Utilizes principles of CQI in all work situations
  • Seeks feedback and recommendations from others to improve the quality, processes and services
  • Contributes to improving quality services and productivity (takes the initiative to continually evaluate one's work, report problems, suggest solutions and try new ideas)
  • Effectively allocates and schedules resources
  • Able to project and appropriately staff the unit/department to effectively function to demand.
  • Utilizes resources, both labor and non-labor to maximize efficiency and quality
  • Adheres to budgetary guidelines and targets-proactively manages budget variances and causes.
  • Determines priorities and organizes work and time to meet them.
  • Follows sound employee retention techniques; effective selection and interviewing, recognition, fair and timely discipline, and ongoing performance feedback
  • Interacts constructively, tactfully and diplomatically with others and resolves conflicts effectively
  • Demonstrates cultural competency and ability to maintain a diverse workforce.
  • Completes tasks and assignments in a timely, accurate and efficient manner
  • Remains positive and focused despite obstacles and setbacks
  • Demonstrates a sense of urgency in completing assignments
  • Organizes multiple assignments and/or projects simultaneously to accomplish goals.
  • Calls pharmacies with prescriptions
  • Collects hospital charges from Physicians and posts on system or supervises designated persons. Review daily flow sheets, make deposits, and check posting, billing and coding. Update staff on coding changes and inputs changes in computer.
  • Coordinates patient care with affiliating health members. Gathers information for special testing.
  • Coordination of physicians schedules and entering PTO, CME, Seminars, Meetings on bi-weekly payroll time sheets and back-up documentation as per compliance regulations.
  • Keeps physical properties of office in good state of repair, monitors security policies of office, and reports status to Director of Operations.                                                       

Education and Experience: 
College degree preferred or five years of practice management experience. CME update on a yearly basis.

Knowledge, Skills and Abilities:

  • Knowledge of computer: word, excel, billing.
  • Competent with coding and billing manuals.
  • Good English. Other language a plus.

Apply Here

Posted 12/7/17


Medical Assistant
Somerset, NJ

$500 SIGN ON BONUS 

The Robert Wood Johnson Physician Enterprise (RWJPE) in Somerset, New Jersey is multi-specialty; multi-site organization associated with the RWJ Barnabas Health System and is committed to delivering the highest quality healthcare in central New Jersey. There are currently over 120 providers practicing at over 45 sites and is continuing to grow.

Robert Wood Johnson Physician Enterprise is looking for Certified Medical Assistants for both part-time and full-time openings in Central New Jersey. 

A Medical Assistant performs routine administrative and clinical tasks to keep the practice of physicians and other health practitioners running smoothly. The duties of medical assistants vary from office to office, depending on the location and size of the practice and the practitioners' specialty.

Duties and Responsibilities: 
Provides clinical support including, but not limited to, the following:

  • Takes patients' medical history, information pertaining to the patients' visit to the doctor, and record vital signs of patients to help the doctor with diagnosis
  • Handles pre-authorizations/certifications as necessary
  • Relays information to patients regarding preparation of laboratory tests and examinations
  • Arranges examining room instruments and equipment and keeps the examining rooms neat and clean
  • Registration, filing and maintenance of medical records and documents
  • Initiating and maintaining correspondence with patients and insurance companies
  • Processing medical insurance claims, medical billing and electronic claims, and incorporating correct coding procedures
  • Respects and maintains privacy and dignity of patients and assures patient confidentiality at all times
  • Represents the clinic in a professional manner in person, in telephone conversations, and in written correspondence
  • Performs basic functions such as photocopying, scanning and faxing
  • Performs as Patient Services Representative, as needed
  • Any other duties as assigned

Education and Experience:

  • High School Diploma or GED required
  • Medical Assistant Certification from AAMA, AMT, NHA or NCCT required
  • Minimum two years of experience in a medical office setting required
  • Knowledge of medical terminology, preferred
  • Knowledge and proficiency with Microsoft Word and Outlook is required

Knowledge, Skills and Abilities:

  • Phlebotomy, EKG
  • Vital signs, patient assessment
  • Administration of medications (Oral, IM, Sub-q, Intradermal, IV)
  • Ability to work independently
  • Strong oral and written communication skills are essential
  • Attention to accuracy and detail
  • Demonstrates a clear understanding of the importance of teamwork and staff satisfaction

Equal Opportunity Employer

Apply Here

Posted 12/7/17


Privacy Officer
Somerset, NJ

The Robert Wood Johnson Physician Enterprise (RWJPE) in Somerset, New Jersey is multi-specialty; multi-site organization associated with the RWJ Barnabas Health System and is committed to delivering the highest quality healthcare in central New Jersey. There are currently over 120 providers practicing at over 45 sites and is continuing to grow.

Robert Wood Johnson Physician Enterprise is looking for a Privacy Officer. The Privacy Officer is responsible for ensuring compliance of affiliate with privacy provisions of HIPAA, and any amendments or regulations promulgated under HIPAA, including the HITECH Act (collectively referred to below as "HIPAA").

Duties and Responsibilities:

  • maintaining copies of affiliate's HIPAA privacy policies and procedures, and making same available to all applicable personnel upon request;
  • implementing existing and new privacy policies and procedures, in consultation with System Privacy Officer;
  • coordinating with and assisting System Privacy Officer in implementation of comprehensive HIPAA privacy program for RWJBarnabas Health and its affiliates;
  • receiving privacy complaints from affiliate personnel, affiliate patients and others;
  • processing and responding to such privacy complaints as well as to inquiries and suggestions from affiliate personnel and patients regarding the affiliate's medical privacy practices;
  • conducting investigations of such complaints regarding medical privacy practices and alleged privacy or security breaches, documenting the investigations and reporting results to System Privacy Officer;
  • working with local Human Resources Department to investigate privacy complaints that have been made against affiliate employees, and consulting with local Human Resources Department on that Department's implementation of sanctions and remedial measures when investigations reveal violations of privacy policies by affiliate employees;
  • coordinating with Chief Medical Officer when privacy complaints are made against affiliate's physicians, and/or investigations reveal violations of privacy policies by affiliate physicians;
  • notifying affected individuals in the event of Legal Affair's confirmation of a security breach of unsecured protected health information by or on behalf of affiliate in accordance with policy;
  • submitting reports to HHS Office of Civil Rights in the event of a security breach, in consultation with Corporate Legal Affairs Department, System Privacy Officer, and System Security Officer, as the case may be;
  • coordinating with System Privacy Officer and Corporate Legal Affairs Department regarding any other measures to be taken in case of a security breach (e.g., notifying media, coordinating regarding any requisite website notices);
  • responding to government investigations regarding affiliate medical privacy practices, in conjunction with System Privacy Officer;
  • for those affiliates conducting clinical research, consulting with and assisting the IRB on privacy compliance for research studies;
  • regularly reviewing the affiliate's medical privacy practices for compliance with HIPAA, and with the affiliate's privacy policies and procedures, including self-audits, and remediation where applicable;
  • providing advice and counsel to affiliate personnel regarding the affiliate's medical privacy practices;
  • serving as a resource to affiliate personnel and patients regarding matters relating to medical privacy and security;
  • consulting with applicable personnel involved in filing records and processing requests for copies of medical records ("Medical Records Staff") in their process for responding to requests for access to protected health information;
  • consulting with Medical Records Staff in their process for responding to requests to amend protected health information;
  • consulting with Medical Records Staff in their process for responding to requests for accountings of disclosures, and coordinating with departments across the affiliate to ensure that all applicable departments are tracking those disclosures that must be tracked;
  • consulting with Medical Records Staff in the process for responding to patient requests for restrictions on use and disclosure of protected health information, and patient requests to have protected health information sent by alternative means or to alternative locations;
  • keeping up to date on the latest privacy and security developments and federal and state laws and regulations;
  • developing, implementing and maintaining a privacy compliance and risk program to address the affiliate's medical privacy practices and the affiliate's compliance with applicable privacy laws, including without limitation, HIPAA;
  • coordinating with applicable local HIPAA Security Officer, System Privacy Officer and System Security Officer in evaluating and monitoring procedures, operations and systems development for security and privacy requirements;
  • coordinating with applicable staff responsible for new hire training regarding HIPAA privacy provisions of new hire orientation training, and periodically directly providing or supervising such training during orientation;
  • formulating and providing focused privacy training in response to particular incidents;
  • formulating and providing general privacy training upon request of departmental staff, affiliate management, and/or System Privacy Officer, as required to maintain a culture of privacy within the affiliate and/or  to address compliance with and changes in the law, and as otherwise necessary and appropriate for members of the work force to perform their function within the affiliate;
  • proactively promoting medical privacy compliance and awareness, as well as affiliate-wide awareness of Privacy Officer's role;
  • documenting, in writing, the actions taken in compliance with the HIPAA privacy rules, and maintaining local files on medical privacy complaints, policies, and activities;
  • creating periodic summaries of privacy–related compliance and investigative activities, and reporting those summaries as requested to various affiliate and System wide committees and officials; and
  • performing such other duties as required to maintain a compliant and expert health care privacy department for the affiliate.

Education and Experience:

  • Bachelor's degree, required. 
  • RHIA or RHIT Certification, preferred
  • Knowledge and experience in information privacy laws, access, release of information, and release control technologies.
  • Knowledge in and the ability to apply the principles of HIM, project management, and change management.
  • Demonstrated organization, facilitation, communication, and presentation skills.

Apply Here

Equal Employment Opportunity

Posted 10/13/17


Practice Manager
Somerset, NJ

The Robert Wood Johnson Physician Enterprise (RWJPE) in Somerset, New Jersey is multi­ specialty; multi-site organization associated with the RWJ Barnabas Health System and is committed to delivering the highest quality healthcare in central New Jersey. There are currently over 120 providers practicing at over 45 sites and is continuing to grow.

Robert Wood Johnson Physician Enterprise is looking for an Practice Manager. The Practice Manager oversees the day to day management of all office & clinical activities and staff to ensure that optimal patient care is given in accordance with Robert Wood Johnson Physician Enterprise policies and procedures in a courteous, timely and efficient manner. Perfonns nursing duties as needed. Is responsible for reporting identified safety issues such as hazardous environment (i.e. damaged floors/walls/ceiling tiles/unsecured areas) and medical errors.

Insure that practice is in compliance is in compliance with all applicable policies, laws and regulations.

Duties and Responsibilities:
1. 
Provides administrative support including, but not limited to, the following:

  • Maintains positive relationships with all customers, employee, physician, patient, visitor and guests.
  • Utilizes a variety of feedback to improve processes and services to meet and exceed customer needs.
  • Uses sound employee relations practices and maintains high levels of visibility and accessibility.
  • Follows through on all customer requests and inquiries in a timely fashion. Utilizes principles of CQI in all work situations
  • Seeks feedback and recommendations from others to improve the quality, processes and services
  • Contributes to improving quality services and productivity (takes the initiative to continually evaluate one's work, report problems, suggest solutions and try new ideas) Effectively allocates and schedules resources
  • Able to project and appropriately staff the unit/department to effectively function to demand.
  • Utilizes  resources,  both  labor  and  non-labor  to maximize  efficiency  and quality Adheres to budgetary guidelines and targets-proactively manages budget variances and causes.
  • Determines priorities and organizes work and time to meet them.
  • Follows sound employee retention techniques; effective selection and interviewing, recognition, fair and timely discipline,, and ongoing performance feedback
  • Interacts constructively, tactfully and diplomatically with others and resolves conflicts effectively
  • Demonstrates cultural competency and ability to maintain a diverse workforce. Completes tasks and assignments in a timely, accurate and efficient manner
  • Remains positive and focused despite obstacles and setbacks Demonstrates a sense of urgency in completing assignments
  • Organizes multiple assignments and/or projects simultaneously to accomplish goals. Calls pharmacies with prescriptions
  • Collects hospital charges from Physicians and posts on system or supervises designated persons. Review daily flow sheets, make deposits, and check posting, billing and coding. Update staff on coding changes and inputs changes in computer.
  • Coordinates patient care with affiliating health members. Gathers information for special testing.
  • Coordination of physicians schedules and entering PTO, CME, Seminars, Meetings on bi-weekly payroll time sheets and back-up documentation as per compliance regulations. Keeps physical properties of office in good state of repair, monitors security policies of office, and reports status to Director of Operations.

Education and Experience: College degree preferred or five years of practice management experience. CME update on a yearly basis.

Knowledge, Skills and Abilities:

  • Knowledge  of computer:  word, excel, billing.
  • Competent  with coding  and billing manuals.
  • Good English.  Other language a plus.

Apply Here

Posted 9/25/17

 


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